Lock Box System Example

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Lock box system example.

Organizations are frequently faced with the need to review their collection systems. Lockboxes don t tie into your system. For example a company in boston may elect to have lockboxes in chicago los angeles houston and miami in order to reduce the mail float for payments made from customers located near these cities. A lockbox system is encouraged by banks which earn a fixed monthly fee for each lockbox as well as a servicing charge for each payment processed.

A company may set up a lockbox service with its bank for receiving customers payments. We have one for affected employees and a second for authorized employees. There are pros can cons when it comes to lockbox banking. This could for example be in the form of dividends management fees and bonuses leakage.

A company can use more than one lockbox for example one in each region of the country in which they do business. Click those links to learn more and see a sample about each online lockout course and or watch the short sample video below from our lockout training for authorized. Changes can occur due to sales growth or contraction changing customer base acquisition or divestiture of subsidiaries divisions or. In general a lockbox is a post office box po box that is accessible by a bank.

The company s customers send their payments to the po box. The example images shown above are all from one of our two online lockout tagout training courses. While lockbox reports can certainly be sent to your finance team and your erp system is aware of the deposits an automatic matching of the customer information at the time of payment to the information stored in your crm erp systems is unlikely to magically happen. Of prime concern in such reviews are the level of float the company experiences the costs incurred and the quality of service obtained from the processing.

Perform a complete realignment of the lockbox system because the company s remittance pattern has changed since the last lockbox study. From the locked box date the target is prohibited from taking value out of the business. Lock box system definition usually involves a company s customers remitting amounts to a bank account close to the customers in order for the company to have collected funds sooner. For example a company with its headquarters in the midwest might have a bank account in new york for its east coast customers to mail in amounts owed.

Since customer payments can be mailed to the closest lockbox instead of across the country it decreases mail time speeding up the company s access to its funds. Simply fine tune the existing system without changing lockbox providers.